General Hospitality Information

As event planners, we know you are tasked with providing all of your guests and clients with the information to help create a memorable and unforgettable experience at the BMW Championship. The information below is intended to help field any questions regarding the tournament, planning and the overall hospitality experience.

Guest List:

  • Begin compiling your guest list 2-3 months prior to the event.
  • Begin creating your invitation 2-3 months before the event.
  • Championship Invitation templates are available - Please email Darby Lillibridge, at This email address is being protected from spambots. You need JavaScript enabled to view it., to request the template.
  • Four-to-six weeks prior to the tournament, we recommend sending corporate invitations and requesting a hard RSVP two weeks thereafter.
  • After the RSVP deadline, we suggest you reach out to those who have not responded. You can track those guests through the Account Manager to see who has not accepted the tickets and remind them to do so. If their plans have changed, you have the opportunity to send the tickets to the next person on your list.

Shipping Forms:

  • If you are planning on shipping any items prior to tournament week please provide the requested details on the form below and return it to Darby Lillibridge between August 1st and August 18th.
  • On the final day of the tournament, you are welcome to take the remaining items with you as you leave. If there is too much to walk out with, you are are able to pick up the remaining items the day after the tournament or the tournament staff can ship your items back to you. If you are shipping, please remember your FedEx account number, shipping boxes and tape so you are ready to ship items (if necessary) following the conclusion of play on August 25, 2024. The tournament team will have a FedEx pick up scheduled for Monday, August 26, 2024. If you are picking up your items, please reach out to Darby Lillibridge, at This email address is being protected from spambots. You need JavaScript enabled to view it., to schedule a pick up time. All items must be picked up by Tuesday, August 27.
  • We will provide a package label for you to use on your boxes. Please utilize these as they will help our staff store your items properly.